When booking a recording session or using one of our services with Great Bear Sound you are entering into a contract by which you are agreeing unconditionally on behalf of yourself/artist/band to abide by the studio’s terms and conditions as detailed below.
BOOKING A SESSION: Session bookings, times and dates are subject to availability and approval from a member of the Great Bear Sound team. Great Bear Sound reserve the right to refuse and reschedule any confirmed bookings. Bookings are made by the following methods only;
Please be aware that bookings are not valid until confirmed and deposit paid.
Payment may only be made by Cash, Paypal or Bank Transfer. It is the responsibility of the artist/band/individual to ensure the cost of each session in full either in advance or on the day of the session. A 25% deposit is required to confirm all bookings. This deposit is normally non-refundable but refunds may be issued at the discretion of Great Bear Sound management.
The remainder of the bill should be paid in full on the first day of your session unless specified or agreed otherwise. Late payment will lead to an additional fee of 8% of the total bill plus 0.5% for every day full payment is not received (late payment fees may be waived at the discretion of Great Bear Sound, life is hard, we don't want to make it harder for you so please don't make it hard for us!). Refusal to pay may lead to the recovery of the payment of which the costs including any legal fees will be passed along to the artist/band/individual. No Call/No shows that have paid a deposit will result in loss of monies and studio time, non-refundable.
Failure to produce full payment will result in Great Bear Sound withholding session time, all copies of recordings, masters or session files until all fees have been paid and funds have cleared. You must pay for the full amount of hours you book; it’s not our responsibility to manage your session time. If the recording session is broken up over some time (8hrs+), payment will be required either in advance or in installments to cover the time that has been used. Great Bear Sound reserves the right to implement these payment terms where applicable. All session files are deleted from Great Bear Sound hard drives 90 days after session completion unless otherwise specified. Please bring a backup storage device if you require your multi-tracks.
7 days' notice is required for the cancellation of a session; this includes weekends and bank holidays. If a session is canceled with less than 7 days notice, full payment will be required to book further sessions. No Call/No shows that have paid the deposit will result in loss of monies and session time, non-refundable. Cancellations as a result of adverse weather conditions such as snow will be rescheduled.
Any damage caused to equipment due to misuse and abuse will be charged to the artist/band/individual. Refusal to pay for breakages will lead to exclusion and legal action. If an item of equipment is damaged or missing at the start of your session please report it to the session technician/engineer immediately. Damage to items such as cymbals and drum heads that are the result of improper use/bad technique will be charged at a rate of £35 per item.
When attending a session at Red Dog Studios, please make sure that you do not leave personal items unattended and ensure that you take all of your belongings with you when you leave. Great Bear Sound and Red Dog Studios are not responsible for any personal items that are lost or damaged on the premises.
Due to the limited space at Red Dog Studios permission must be sought with a minimum of 24hrs notice. Red Dog Studios and Great Bear Sound reserve the right to deny/revoke access to any individual at any point regardless of prior permission on the grounds of preserving a safe and productive working environment.
FOOD & DRINK: You are permitted to bring food and drink into the building; however, this MUST be taken straight to the kitchen to be stored/consumed and not be placed on any of the equipment under ANY circumstances. Any damage caused to studio equipment due to spillages and negligence with food and drink will be charged as per our damages policy above. Please help us to keep the studio tidy by placing any rubbish in the bins provided.
SMOKING: It is against the law to smoke inside the building Red Dog Studios occupy. Red Dog Studios and Great Bear Sound reserve the right to deny the use of e-cigarettes. If you leave the premises to smoke, please ensure that you are a safe distance from the studio and that your cigarette stubs are disposed of appropriately. When leaving and entering the building, please remember that the entry door must be kept shut at all times. Any theft or damages that occur as a result of the door being left open will be chargeable to the artist/band/individual.
ALCOHOL: Under no circumstances is alcohol permitted on-premises at Red Dog Studios. Lessons where children may be present occur in this building. Anyone turning up with open containers of alcohol will be asked to dispose of it and anyone suspected of being intoxicated will not be permitted access to the building. Save the booze for after, you're paying for studio time so use it wisely!
DRUGS: Great Bear Sound and Red Dog Studios operate a strict zero-tolerance policy to illegal substances and so-called "legal highs". Anyone observed to have such items in their possession or to be under the influence of said substances will be removed from the building, the police notified and will lose their session and/or recordings without refund.
There is a £50, nonrefundable clean-up fee applied to sessions where Great Bear Sound and Red Dog Studios staff see applicable (excessive trash, food leftovers, etc)
Great Bear Sound offer Mixing and limited Mastering as part of any recording package with the addition of 1 callback per song. Any further callbacks for mixing and mastering will be charged at the rate of £30 per callback, per song.
For location recording, fuel, equipment rental, and minimum call out charges apply.
PAYPAL: Please be aware that you the client, are liable for PayPal transaction fees.